PST Reimbursement Application Review Process

Upon receipt of an application (See form in WPD or PDF) for reimbursement of corrective action costs, the TCEQ will perform the following activities.

1. Perform an administrative screening to determine:
   • if the applicant is eligible for reimbursement as outlined by the rules;
   • if the application has been completed correctly;
   • if all of the necessary forms have been completed and documentation has been submitted;
   • if the technical reports concerning activities performed have been submitted; and,
   • if the activities performed were pre-approved.
   
   
2. Conduct the technical review to determine:
   • if the activities performed were necessary for site cleanup;
   • if the activities were pre-approved;
   • if the work was performed as pre-approved; and
   • if all expenses submitted for reimbursement are allowable.
   
   
3. Conduct the financial review to determine:
   • if the deductible was met;
   • if all costs submitted were for activities performed on or after September 1, 1987;
   • if all required invoices and subcontractor invoices have been submitted;
   • if acceptable proof of payment has been submitted;
   • if costs have been itemized;
   • if costs have been submitted on a previous claim or otherwise duplicated;
   • if the costs for corrective actions performed on or after June 7, 1993 are reimbursable based on reimbursable cost guidelines; and,
   • if the costs submitted for activities performed were pre-approved and are within the pre-approved amounts.
   
   
4. Prior to payment, verify that all tank registration fees have been paid.
   
   
5. Upon completion of the application review, the TCEQ will prepare a Fund Payment Report. This report provides the applicant with the following information:
   • total amount of the application;
   • any amount disallowed;
   • any amount withheld pending the submittal of information;
   • the total amount of any previous payments;
   • the required deductible amount;
   • the amount payable on that particular application; and,
   • a brief explanation of why costs have been withheld or disallowed.

The applicant has an opportunity to protest the findings contained within the Fund Payment Report by filing a written protest within 60 days of receipt of the report. The applicant may also request an informal meeting to discuss the protested items. If the applicant continues to disagree after the informal meeting, the applicant may file a petition with the chief clerk of the commission.

If you have any questions you can contact us by email at PST Reimbursement Or you may contact us directly by telephone at (512) 239-2002.